Strength, Support, Serenity
2017 Northwest DA Conference Planning Committee Meeting Agenda Template
12 Traditions (with follow-up paragraph from the DAMS)
Brief personal check-ins (if desired and there’s no urgent business)
Election of new members and brainstorming ways and people to fill open positions
Chair (Bob) — Meeting kick-off, brief state of the union
Vice Chair (Beth) — Report on activities since previous meeting
Secretary (Phil) — Review and approve minutes from previous meeting
Treasurer (Lisa) — Review and approve treasurer’s report
Facilities (Karla) —
Fellowship (open position) —
Onsite Registration (open position) —
Pre-Conference Registration (Christine) —
Program (Carollyne) —
Publicity (open position) —
Spirituality (Suzanne) —
Volunteer Coordinator (open position) —
Long-Distance Liaisons (Carol from Oregon, Christine from Alaska) —
Is there anything else that needs to be addressed today?
Confirm date, time, and location for next meeting
Close with the serenity prayer
GIFTs of RECOVERY
2017 Northwest DA Conference Theme:
Gifts of Recovery — Strength, Support, Serenity
For information on any of the planning committee positions listed above,
please send an email to firstname.lastname@example.org.
Decision-Making Protocol (adapted from Robert's Rules of Order)
In making decisions, we use a combination of general consent and formal voting procedure. General consent allows the meeting leader to call for objections, if there are no objections we can move on to the next order of business. (This is ultimately a unanimous vote.) If there are one or more objections, then the matter must be brought to a formal vote. To put the matter to a formal vote, this procedure must be followed:
1. Raise your hand to be recognized.
2. Make your motion.
3. Wait for someone to second the motion.
4. Chair repeats the motion and asks for discussion, maintaining a positive atmosphere even during difficult topics.
5. Chair calls the question, which may be a second call for objections or a request for a show of hands for those “for” or “against” or “abstaining.”
6. Chair takes a count of the votes “for” and “against” and “abstentions.” Secretary records these votes in the minutes.
We have a shared desire for meetings that function smoothly, welcome our Higher Power into our discussions, and guide us toward group conscience decisions, which are not always the same as majority rule.
These suggestions are usually helpful:
The following ground rules have been developed for the 2016-2017 service year:
Ideal qualifications for planning committee members:
The Twelve Traditions of DA
1. Our common welfare should come first; personal recovery depends upon DA unity.
2. For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.
3. The only requirement for DA membership is a desire to stop incurring unsecured debt.
4. Each group should be autonomous except in matters affecting other groups or DA as a whole.
5. Each group has but one primary purpose — to carry its message to the debtor who still suffers.
6. A DA group ought never endorse, finance, or lend the DA name to any related facility or outside enterprise, lest problems of money, property, and prestige divert us from our primary purpose.
7. Every DA group ought to be fully self-supporting, declining outside contributions.
8. Debtors Anonymous should remain forever non-professional, but our service centers may employ special workers.
9. DA, as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
10. Debtors Anonymous has no opinion on outside issues; hence the DA name ought never be drawn into public controversy.
11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, and films.
12. Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.
The Twelve Traditions begin with the idea of DA Unity, and it is this principle which is one of the surest guides to a proper attitude in Service. The Traditions help us to put into practice the principles we have learned from the Steps, and enable us to live in harmony with our fellows.
2017 Vision for Our Work Together: We are a peaceful, collaborative, high-functioning service team, energizing each other and fueling each others' recovery and participation. We are focused on the still-suffering debtor, both inside and outside our DA rooms, and are enjoying great diversity, including ages, genders, cultures, and nationalities. We rock!